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Board meeting packet submission schedule The board meeting packet consists of: - agenda
- final minutes
- officer reports
- committee reports
- other reports
- proposals, policy or other voting item drafts
- informational materials
Submission schedule: Monthly board meeting day after meeting: send out submission schedule reminder 1 week after meeting: - draft meeting minutes for immediately past meeting to board (by secretary)
- final approved meeting minutes for previous meeting to webmaster (by secretary)
- draft agenda for next meeting sent to board (by president)
2 weeks after meeting: - draft proposals, policies, or other significant voting items to board
1st of the month (all materials due for packet): - comments or addenda to minutes (send to secretary)
- finals of proposed voting and other items (send to secretary)
- addenda to agenda (send to president)
2nd of the month: - final agenda posted to website
1 week before meeting: - board packet PDF sent to board by secretary
Addenda or notes from meetings, events, announcements, etc. between packet sendout and regular board meeting should be held and presented at the meeting, unless of a time-sensitive nature. | | |
