President's Report for the 6/13/10 special membership meeting President’s Report, June 13, 2010 The JTEL board has been extremely busy for the last eight months, working with USKH on the design of the new building, hosting the library lecture series, throwing the sixth annual John Trigg Ester Library Lallapalooza and Book Bash, working on a business plan and procedures and policies for the library, and preparing the application for federal nonprofit status. Matt Prouty is the lead designer on the library building, with Gary Pohl as the lead architect. The two of them have attended several board meetings and spent many hours on our project, for which we are very grateful. Jeff Mart and Hans Mölders spent a day doing a topographic survey of the library property, which Jeff then platted for the architects. The two of them did this as volunteers, charging us nothing for their services, and using equipment provided (also free) by Stuzmann Engineering. Pohl estimates that they saved us $10,000. The library lecture series has been small but successful, featuring talks and slide shows by Ross Coen and John Haines, Scott Darsney, Monique Musick, and Igor Pasternak. Attendance has been from as few as ten to as many as forty people. A few new members have signed up at these lectures. Donations have covered the expenses for the hall plus a little extra. We have had to borrow a slide projector, but plan to either buy one or apply for a grant to purchase a projector and screen. The Lallapalooza this year, held February 28, brought in a record amount: with the Leftovers Sale afterward, it earned more than $7,000 in donations, memberships, and auction earnings. We are preparing a business plan, forms and procedures for handling petty cash and expenditures, and creating a collections development policy that will guide culling decisions (at the moment we accept all book donations except for damaged books or textbooks, which has resulted in about three times as many books as we have space for). We purchase only books to fill holes in series, and then only from our Gulliver’s used book credit account. The nonprofit application is the main reason for having this meeting. The application process is lengthy, and duties for each section have been assigned/volunteered for as follows:
Details on the application and its instructions are available if any members are curious or wish to help out. The library has 100 current members. Also, we a Facebook page with 210 fans, 63 people on the e-mail announcement list, an announcement blog, we’ve logged into our online catalog so far 1,094 titles at the JTEL and 263 titles at the Calypso Resource Library, and our website is now averaging close to 90 visitors a day. | |||||
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