JTEL Board of Directors Meeting, Thursday 12.9.2010 JTEL Business Office, the Annex, studio #8, 7 pm Agenda: Roll Call Minutes from the November 12, 2010 board meeting Officers' Reports Committee Reports Opportunity for Public Comments Old Business: - board workload apportionment: office, library, blog, Facebook, other
- nonprofit application: status and review
- grants updates:
- community revenue sharing
- state appropriation
- state library building grant (new)
- federal appropriation
- business plan
- procurement policy
- collections policy
- board duties & code of conduct
- membership policy
- Fairbanks Open Radio
- USKH & building design: contract
Opportunity for Public Comments New Business: - budgeting
- donor/volunteer software purchase
- building plan revisions
Opportunity for Public Comments Events: - Office redecorating party & office needs
- Soup & Stow
- Library Lecture Series
- Lallapalooza & Book Bash: February 27
Next meeting: January 13, 2011 BOARD MEETING NOTES Roll call: Ken Bluhm, Nancy Burnham, Roy Earnest, Eric Glos, Melinda Harris, Deirdre Hellferich, Monique Musick Old business [missing notes] Grants update Federal appropriation- discussed in e-mail, not this year,
Chances are earmarks are out in subsequent years- best to look elsewhere
2012 applications are not out yet
Minutes: sent out Nov. 16 approved Business plan- expanded, more complete Jump drives with all documents on them will go out to all members MOTION: Monique will be reimbursed for the jump drive expense
ACTION: Approved by all
Procurement policy- revisions made Collections policy- no progress Board duties- Membership policy - Library Bill of Rights- protections for members
- Will review with Monique
- Cyber policies included
- Parents are responsible for policing their own children
Fairbanks Open Radio- they do not appear organized enough for a close relationship with us at this point - They have too much to do on their own- three year timeline to get up and going
- As a group we should keep distance
- They have the opportunity to communicate with us- but they’re not here
- We should not make any building design commitments with them in mind
- Total agreement
USKH Building design: estimate for everything including site plan Now we need a contract- have a ball park estimate, $45,500 Motion: Eric- formalize contract
Nancy second-
PASSED unanimously
Budgets- working on them. Nancy and Monique working on them Donor software purchase- GiftWorks - Monique- seems premature, we don’t have a lot of money
- $499 donor and volunteer management software
- NC just spent $6,000 on a similar program
- Calypso- personal testimony- good program
- I don’t think no is the time to buy
- Need to look at budget first
- Fuel, rent and other costs between now and next fundraiser
- Will get an influx of about $6,000
- Need to start getting donors now
- Issues: how much money do we have? Is this the best choice?
- Can we make the purchase in January after homework and budgets
- Deirdre- prefer purchasing before Lallapalooza
1023 Application- ready for edits and review Bring back edits to the next meeting
Building revisions We need to be sure about the direction we are going in before entering this contract
Modifications at this point coming from construction committee are minor
Even the basement doesn’t fundamentally change the building design
Need ballpark estimate on full basement
Shouldn’t be a huge extra cost
Having the full basement, the storage, the mechanicals out of the way and the extra space upstairs is worth the extra cost- concrete is pretty cheap
The extra cost is minimal in the context of the entire project
All in agreement
Office redecorating party- Sunday December 19, 2 p.m.Pizza and decorating Soup & Stow- library cleaning party: Hot soup and volunteers to shelve books Ken and Roy have volunteered to work on the library
Skip for this month with the holidays
Library Lecture Series- have eight names to contact - Need more of a set schedule to organize around. If we’re going to do it- we need to know when
- Avoiding Tuesdays because of Noel Wein
- Board meetings on Thursdays
- Third Wednesday, Begin in February
- Reserve hall- Kate Billington is hall monitor
- Suggestion- Jennifer Jolis- gourmet food
Lallapalooza- Sunday February 27 - Nancy and Trey- will organize volunteers etc.
- Food, desserts, donations, music
- Ken’s a cook and is happy to make food
- Never seem to have enough!
- Ken will organize lasagna
- Melinda- dessert auction
- Hans- will help with donors
- Monique- will coordinate music & sound
Voice of the library- tends to be Deirdre! Have other people write about the event - Ask Molly about writing the story for the paper
- Roy will be more active on the Facebook page
- Blog- need something once a week or so, More often if there is an event
Membership list- put into Excel- need to work with the original records and files to add dates and fill out the full information. Make a date with Deirdre to fill in the information MOTION- Eric moves Nancy can buy fuel Ken second-
all approve
Adjourn: 9:00 | 
