Finance Committee Meeting

Finance Committee minutes June 29, 2016

 Old Business — Finance

• Quick Books progress/Restricted Funds
• Poster progress

New Business

• June Finance Report
• July bills/income summary to date
• CRS 2016 end of State fiscal year report
• Estimate(s) for electrical project
• Receipts for groundbreaking expenses
• Receipts for Tape and Tarp Ball fundraiser
• Budget outline for fundraisers
• Preparation of report for the BOD meeting

JTEL Finance Committee Meeting Minutes

July 27, 2016

Members present:

• Mindy Gallagher
• Syrilyn Tong
• Monique Musick

6:45 Call to order

Minutes June 29 – approved S.T.- Mindy seconded

June Finance report – approved

Quickbooks progress

• Monique has entered and reconciled all records up to November 2015
• In December 2015 new accounts were opened and Mo wanted to verify the new account arrangements before starting in. Catching up to present should be simple.
• Mindy is adding pages of ledger and bank statements so we can get fully up to date.

Poster progress

• Donation sign for the Post Office –
• Maybe make the “Ways to Donate…” more noticeable
• Fred Meyer required re-signing for the Rewards program- a more apparent reminder might help
• The location of the library is very important; many people don’t know
• The 2016 construction goals are also posted

Tape & Tape

• S.T. brought donations for the silent auction
• Mindy brought James’ donations for t
• We changed the contact number on some of the online ads to S.T. since the office phone line isn’t generally answered or monitored
• he silent auction
• Amanda brought receipt for poster printing
• Dreamworks donated $100 cash toward prizes
•  Door people are needed to ID and take money
• Meeting at the Clausen cabin at 2 of Friday to consolidate prizes etc.

GCI is finally on auto-pay

GVEA is still on auto-pay

State reimbursement funds were deposited into the general funds instead of the Passive Haus account. They will be transferred over, but those account numbers need to be changed with the state to make sure that an extra step doesn’t slow the process of reimbursement.

CRS End of Year Report

• The Statement of Completion has been filed

Estimate for electrical project

• Bear Electric met with Gary to look at the needed work and make an estimate
• All attempts to get hold of Darshan have been unsuccessful
• No real leads on other electricians
• Bear will e-mail estimate to Gary
• Monique will ask Pat if he could write up an estimate, based on his knowledge of the project, so we have a comparison number.

Groundbreaking

• Monique will email the JTEL contacts that are known; Facebook event for groundbreaking
• ST will make a sign for post office
• Confirm photographer – Mo

Budget outline for fundraisers

• We created a form for use by the board in creating and approving event budgets:
• Advertising
• Insurance
• Venue cost
• Decorations
• Items for Resale
• Supplies
• Sound
• Entertainment
• T-shirts
• Participation rewards
• Prizes

Adjourn: 7:40