Finance Committee meeting

JTEL Finance Committee meeting

Agenda for April 27/May 4, 2016

 Finance Committee minutes April 13, 2016

 Old Business — Finance

• Inventory of Restricted Funds
• Laptop findings
• Quick Books
• AK Library Association renewal
• March Finance report
• Memberships
• Un-reimbursed Reimbursement forms progress
• Renewal of domain name

New Business

Insurance policy

 

Minutes of JTEL Finance Committee meeting

April 27, 2016

May 4, 2016

Meeting convened April 27, 2016, 6:30 pm

Members present: Mindy Gallagher, Jeanne Laurencelle

Mindy and Jeanne reviewed what they could without Monique present:

Discussed un-reimbursed reimbursements progress, concerns with the renewal of domain name form, which appears to not be a bill, and insurance policy.

Looked at Jeanne’s stain job on window trim, and compared with another stain.  Decided to leave the color as is, and Jeanne will add a layer of Varathane.

Meeting adjourned at 7:00 pm, with the plan to try meeting next week when Mo can come.  Jeanne does not need to be present.

Meeting re-convened May 4, 2016, 6:30 pm

Inventory of Restricted funds–

Ruth Jasper funds updated

Gazebo funds as of Sep. 2014 was $640, very little has been spent, Lexan was purchased, could be used to pay labor for replacement

Laptop Findings-

The original files, including Quickbooks and Gift Works are still on the JTEL laptop

There are lots of old files and information – Monique will continue to review

Quickbooks-

Last entry was one month after new board election in 201

Monique is reviewing old files, searching for more information on restricted funds, then will coordinate with Mindy on new entries to get up to date

The account includes assets, will discuss with Mindy

AK Library Assoc. renewal-

Mindy gave Deirdre a check for payment

Deirdre is trying to resolve the password and account access

March Finance report

Mindy has the report finished

Adding GVEA auto-payments into checkbook registry

It is ready for the board meeting

Monique reviewed and approved

Memberships-

Monique is researching old database

Reimbursement forms-

Deirdre- not to worry, ~$29

Todd- out of state, Monique will get address, ~$30-$40

Rena- Monique will follow-up ~$219.  (Note: further review indicated that Rena Flint was reimbursed a few months later, but in a different fiscal year, so records were separated)

Renewal of domain name –

The IDNS letter is not a bill- it’s a service offer, we don’t need it

New Business

Insurance policy-

We notified the company to commit the policy renewal without the trailer

Fred Meyers rewards

Received check $54.66, 4 households

AK Department of Law Charitable Organization notice

New register for charitable organizations starting July 1, must register online by Sep. 1, has an annual fee of $40, not sure if that will change

www.law.alaska.gov/consumer/charityreg.html

Alaska Community Foundation

Received new statements – donor designated fund balance $1186.29

endowment fund  balance $4,546.72,

It’s not clear why there are two accounts, the second account appeared in 2014, there are no notes on “why” in the endowment binder

April statement discussion

Need to reimburse Gary for electrical supplies – cost accounting purposes

Mindy will bring binders to Monique at the next board meeting for updating the original Quickbooks and bring it up to date.

Mindy is working on the “treasurer’s notebook” with notes and information for passing along to future treasurers

Adjourn 7:15 May 4, 2016

​