The John Trigg Ester Library

2010 Annual Meeting

The second annual membership meeting of the John Trigg Ester Library, Incorporated, was held at 4 pm on Sunday, October 24, at Hartung Hall in Ester. See minutes from previous membership meetings. Please also see the meeting packet, including board member and candidate biographies, officers' reports and duties, organization history, proposed bylaws changes, publicity report, fundraising report, policies, capital campaign and grants descriptions, and more. See also the Facebook event page.




Call to Order at 4 pm

Minutes from Annual Meeting 2009

Minutes from Special Membership Meeting June 2010

Officers' Reports

  • President
  • Vice President
  • Secretary
  • Treasurer
  • Comments on reports

Old Business

New Business

  • Bylaws changes
    • review of proposed changes & rationale
    • discussion & amendments?
    • vote
  • Capital campaign
    • overview of previous & ongoing efforts (fundraisers, bookshelf dedications, t-shirt sales, individual donations)
    • overview of planned efforts (endowment, grantwriting)
    • discussion and call for campaign committee volunteers


  • Description of board positions and duties
  • Nominations
  • Silent ballot


For more information, please contact:

Monique Musick, secretary,

Nancy Burnham, treasurer, 457-6668 or

Deirdre Helfferich, president, 479-3368 or


Annual meeting of members

October 24, 2010

Members present: see sign-in

Directors present: Greta Burkart, Nancy Burnham, Eric Glos, Melinda Harris, Deirdre Helfferich, Monique Musick

Call to order 4:10


Minutes, 2009 Annual Membership Meeting

  • Amy: move to adopt
  • Minutes accepted unanimously

Minutes, June 13 Special Membership Meeting

  • Trey: Move to accept as amended


President’s Report

  • Working over this last year
  • Busy
  • Now own the library property- paid off the land. Will meet with Nancy T. to obtain title
  • Ida Clausen gazebo dedicated
  • Record-breaking fundraising
  • Non-profit status for grants
  • Business plan
  • Need grants

Will convene two committees:

  • capital campaign committee
  • construction committee

Vice President's Report

Refer to the book

Treasurer's Report

Nancy: Good year

income: $14,595.02

See expense report in booklet

Working on budgets- will be available online

Secretary's Report

Monique: Nolo is my new best friend

  • Changing from a club to a corporation
  • Grateful for the work of the boars
  • We’d be going nowhere without our efforts


State nonprofit November 2009

  • First draft of 1023 (except budget) is ready
  • Anticipate trouble dealing with IRS
  • Simple- file a 990

Five-year construction plan timeline

Construction committee

  • Nancy and Eric, board members on committee
  • Hans, Todd and Mike are interested
  • Todd will be gone much of November

New bylaws

  • Amendment to bylaws: member may verify their record only- not view entire membership book, Privacy policy in the works
  • Trey- adopt bylaws
  • Seconded and approved unanimously

Capital campaign

  • Sent Deirdre to grant school
  • Will do an in-house grant training session
  • Investigating an endowment

Melinda- fundraising report

  • Lallapalooza- $6,438.70 (Event overview)
  • LiBerry Music festival- $3,593.02 (Event overview)
  • Readers on the Run- $1,261.52 (Event overview)

Events pay off, worth the effort. Three fun occasions too.

Break down the volunteer needs for each event, Let people know how many are needed for each event; Post our needs at the gazebo

T-shirts bring in some sales at events and the Ester Market

Donations also come in from lectures

Have one grant, a reimbursement account


  • Alaska Community Foundation
  • Long-term sustainability of the library
  • Donors can make tax-deductible donations
  • Can withdraw 4.5% per year
  • Never get to touch the endowment
  • Pay 1.25% management fee
  • Credit card fees
  • Donations made online or from payroll deduction
  • Quarterly reports from ACF
  • Need $5000 in three years to establish the endowment
  • Shows long-term sustainability planning
  • Melinda- land that will be donated- could that go into the endowment
  • Could establish an endowment ourselves

Bookshelf dedication also bringing in revenue, Also a venue for recognition

Grant workshop

Identified capital grant resources

Capital campaign committee

Susan, Roy, interested in committee

Board positions

Five openings

  • Greta Burkart, Melinda Harris, Roy Earnest
  • Amy- Ken: Alternate

Bylaws amendment

Trey- written ballot

Motion to adjourn: Scott

All approve

Adjourn 5:42

library dog







about the Ester library
site map